Elements and Performance Criteria
- Determine procurement requirements
- Identify procurement requirements with input from stakeholders as the basis for procurement planning and contracts
- Establish and maintain, within delegated authority, an agreed procurement management plan and strategies to ensure clarity of understanding between stakeholders and achievement of project objectives
- Establish agreed procurement processes
- Obtain information from established sources capable of fulfilling procurement requirements to determine how project objectives can be met
- Adopt established selection processes and selection criteria, including occupational health and safety (OHS) requirements, and communicate to stakeholders and prospective contractors or suppliers to ensure fair competition
- Obtain approvals for procurement processes to be used for the project from higher project authority to enable formal discussions to be conducted
- Conduct contracting and procurement activities
- Communicate agreed proposals and/or specifications to prospective contractors or suppliers to ensure clarity of understanding of project objectives
- Evaluate responses and select preferred contractors or suppliers in accordance with current legal requirements and agreed selection processes
- Conduct negotiations with preferred contractor or supplier, with guidance of higher project authority if necessary, to agree on contract terms and conditions, establish common goals and minimise uncertainty
- Implement contract and/or procurement
- Implement established procurement management plan and make modifications with higher project authority approval, to ensure a common approach to achievement of objectives
- Review progress and manage agreed changes to ensure timely completion of tasks, resolution of conflicts and achievement of project objectives within the legal framework of the contract
- Identify and report procurement management problems to higher project authority and implement agreed remedial actions to ensure project objectives are met
- Manage contract and procurement finalisation procedures
- Conduct finalisation activities to ensure contract deliverables meet contractual requirements
- Review project outcomes using available procurement records and information to determine effectiveness of contracting and procurement processes and procedures
- Document lessons learned and recommended improvements, and pass on to higher project authority for application in future projects